Coffee inventory, by lot.
Not by a generic code.
Wet parchment, dry parchment, green coffee or lower-grade beans — each in its warehouse, with its quality and its status. Available or committed, owned or on consignment. Updated with every movement.
Without a system, inventory is an act of faith
Most trading companies run their inventory in Excel. What that means in practice:
One Excel file for every warehouse.
No one knows how much is in each warehouse without calling the warehouse keeper. Inventory depends on a person, not a system.
Owned and consignment mixed into the same numbers.
There is no separation until the owner of the coffee in custody calls to ask. By then, the disorder has already caused a problem.
Committed coffee shows up as available.
The same lot gets assigned to two contracts before anyone notices. The default arrives before the warning.
The stock ledger is updated at the end of the day — when it is already too late.
Purchase and sale decisions are made with yesterday’s data. In a market that moves price by the hour, that costs money.
From receipt to inventory view, in five steps
The lot is entered once and the system tracks it at every stage — no calls to the warehouse keeper, no parallel spreadsheets.
Receiving registers the lot
Every coffee intake creates a lot with code, supplier, quality, warehouse and weight. The information travels with the lot — it does not live in the warehouse keeper’s head.
The inventory type is distinguished at intake
Is it owned coffee or on consignment? The system separates them from the very first record. You don’t need to remember later.
Status reflects real commitments
When you assign a lot to a sales contract, the coffee moves from Available to Committed. What you see as available is what you can actually offer.
Every movement updates the stock ledger
Milling, blending, transfer between warehouses, dispatch — every movement is recorded on the spot. The balance is always current.
Consolidated view by warehouse and quality
Filter by warehouse, quality or status. Know how many bags of dry parchment coffee you have available in the main warehouse — in seconds, not in phone calls.
Inventory that speaks the language of the business
BeanFlux records every coffee lot with the attributes that matter to a trading company — not to a generic warehouse.
By lot, quality and warehouse
Every intake is recorded with its source lot, quality (wet parchment, dry parchment, lower-grade beans) and physical location. Move coffee between warehouses without losing traceability.
Owned vs consignment
Separate the coffee you bought from the coffee you hold in custody. Two logical inventories, one clear view to make decisions.
Available vs committed
Coffee assigned to a sales contract is automatically marked as committed. You only see what you can actually offer.
Real-time stock ledger by lot
Every movement — receipt, milling, blending, dispatch — is recorded on the spot. The inventory balance is always current, not an estimate from yesterday.
See your inventory as it really is
We’ll show you how BeanFlux organizes coffee inventory by lot, quality and warehouse in a 20-minute demo.
Schedule a demo →