The complete flow
Intake → QC → Inventory → Contracts → Dispatch
A single operation connected end to end. No manual re-entries, no bridge spreadsheets. Every movement updates inventory, cost, and contract position in real time.
Wet → Dry → Green.
The cost that never distorts.
When weight drops through drying and hulling — the shrinkage — total cost is preserved without distortion. Cost per kilo rises; the total holds. Watch the kilos fall and the cost stay put.
You already looked for a system.
It didn't work.
The software had no concept of a yield factor. You had to invent formulas, add helper columns, and in the end the numbers never matched what you were actually paying per net kilo. Because the system was never built to calculate that.
Inventory was handled by SKU — as if coffee were a product sitting on a shelf. But you need to see lots, with quality, moisture, warehouse location, and know how much is committed against contracts. That didn't exist.
The differential price tied to the FNC base isn't a concept that exists in tools built for other industries. Every contract had to be put together by hand, with no link to the reference price and no automatic differential calculation. A constant drain.
The result was always the same: months of implementation, a system that half worked, and the decision to go back to spreadsheets. Not because you didn't want a system — but because the system didn't understand your business.
Core modules
The platform that knows your business from the inside.
Every module was designed around how a coffee trading company actually operates — with the exact terminology, calculations and workflows of the business.
Complete lineage for every lot. Forward and backward.
Every intake generates an immutable lot with its GRN, supplier, quality factor and cost. Trace any green coffee lot back to the wet intake and the origin supplier — and forward, all the way to the export shipment.
Coffee quality, exactly as it's bought.
Quality entry by yield factor with bands your trading company defines — name, range and price adjustment. Physical analysis with configurable defect limits and alerts when a lot falls out of spec.
The financial layer cooperatives and trading companies actually need.
Cash advances to suppliers with GMF handling and automatic settlement against deliveries. In-kind advances — fertilizers, seeds, inputs — tracked item by item, with COP value computed automatically.
Fixed-price, FNC differential, forward — in a single panel.
Purchase and sale contracts with fixed-price, differential price (FNC base +/–), and forward contracts with price-fixing history and drawdown tracking. Your open position in real time: how much you must deliver, at what price, in how many days.
By lot, by quality, by warehouse. In real time.
Every coffee lot has its own record: origin, quality, moisture, current warehouse and status. Know at any moment how much you have available to sell and how much is already committed against contracts.
From the weight on the scale to a signature-ready document.
Register the purchase and the system generates the full settlement: net weight, yield factor, withholdings and deducted advances. No double entry, no manual calculations.
Real margin per operation. Before you close the month.
See how much you earned on each contract and each dispatch — calculated on the real cost of the coffee from intake onward. Not a close-of-period estimate: the available margin in real time, per lot.
See the system live
A real receipt, end to end. Six real steps.
Supplier, linked order, assigned pallet, inbound delivery note generated. No paper, no spreadsheets.
Founding Group · Until October 31
Reach the harvest with your warehouse in order
We're opening the BeanFlux founding group: a first group of coffee trading companies starting with founding terms, agreed in writing from day one.
Parallel start — you change nothing. We set up a mirror of your operation while you keep working as usual. Nothing gets switched off, nothing gets replaced in the first month.
Your numbers, every day. Position, exposure by supplier, milling results — your operation, seen clearly, every afternoon.
Founding terms. Direct line to the team · locked-in rate · no fixed-term contract: stay as long as it works for you.
Terms are discussed directly.
Coffee and cacao.
One platform that
understands both businesses.
Lots by quality and fermentation level, contracts with ICCO references instead of FNC, traceability of fine flavor cacao. Cacao operations carry the same complexity as coffee — lots, factors, contracts, margins. BeanFlux manages both on the same platform, each with its own workflows and price references.
Why trust BeanFlux
Editions
Three editions. One for each type of operation.
Three editions designed for different types of operation across the coffee and cacao supply chain. Each one includes exactly the modules your operation needs.
FAQ
Questions we hear all the time
Straight answers — about the system, implementation, and pricing
Schedule a Demo →BeanFlux was built specifically for coffee and cacao trading companies. It understands the processes unique to this business — quality factor calculations, parchment coffee grading, differential pricing, fixed and differential price contracts. Whether your operation handles coffee, cacao, or both, the system covers the full operational flow.
It depends on the size and complexity of your operation. A typical implementation takes between 6 and 16 weeks, covering system configuration, historical data migration, parametrization of your specific processes, and team training. Our team accompanies you at every stage — you're not left alone with a manual.
Yes. BeanFlux has native truck scale integration and API capabilities to connect with your accounting software or other existing systems. During the demo we review which integrations your operation needs.
BeanFlux was designed for people in the business — warehouse operators, buyers, operations managers. The interface uses the same concepts your team already works with: lots, quality factors, settlements, dispatches. Training is done on your own operational flows.
Yes. Role-based access control so each employee sees only what they need. Encrypted data transmission, automatic backups, and complete audit trails. Can be deployed in the cloud or on your own servers, depending on your preference.
Pricing depends on the size of your operation: number of users, warehouses, and transaction volume. There's no one-size-fits-all price imposed on you — we tailor it to your business. Request a demo and we'll give you a clear proposal with no fine print and no surprises.
Yes. If your operation needs a flow the system doesn't cover yet — for example, a specific milling process or a particular settlement type — we can develop it. BeanFlux was built to be extensible.
Margin per contract and per dispatch. Inventory with lot aging by warehouse. Purchases by supplier with average quality factor. Coverage position against forward contracts. Withholdings calculated per transaction. Custom reports based on your operation.
20 minutes · No sales pitch
Do you run a coffee or cacao trading company?
We show you the system running with a real scenario from your operation. No generic demos. No slide decks. The system exactly as it is.