Your trading company deserves better than Excel
You don't need anyone to explain why Excel falls short. You live it every time you reconcile inventory at 10 at night, every time a mistyped yield factor costs you a purchase, every time you open four files just to know how much you have to deliver tomorrow.
The problem was never your team. The problem is that the right tool did not exist.
See the demo →Excel is not free when the business depends on every kilo
A spreadsheet is flexible, yes. But that same flexibility is what lets a yield factor error go unnoticed, what keeps your parchment inventory from matching what is actually in the warehouse, and what makes you take sales decisions on data that is already 24 hours behind.
Yield factor errors
A mistyped decimal in the factor changes the real purchase price. Multiplied across tons, that is not a fat-finger slip — it is margin that leaks away without anyone noticing until month end.
Lots vs. contracts: the invisible mismatch
In Excel, inventory lives in one file and contracts in another. Nobody knows in real time how much committed coffee is still pending delivery, or which lots cover which contract. The mismatch surfaces when the client calls.
The nightly reconciliations
Every night someone sits down to cross-check purchases, warehouse movements, deliveries and contracts. Two hours minimum. And the next day, the numbers have already changed. It is a cycle that never closes.
What changes with the right tool
A platform that understands purchases, inventory, contracts and margins the way you understand them
This is not about digitizing spreadsheets. It is about having a system that knows what a yield factor is, that tells wet parchment coffee from dry, that links a purchase lot to a sales contract in real time, and that shows you the margin before you even ask.
Purchases with automatic yield factor
Record each purchase with supplier, lot, quality and moisture. The yield factor is calculated instantly. The settlement generates itself.
Real inventory by warehouse, by lot, by quality
Know exactly what you have, where you have it and what condition it is in — not what last week’s Excel says.
Contracts with open position in real time
Fixed price, differential, forward. See how much you have to deliver, at what price, and what inventory already covers it. Without opening four files.
Margins by operation, not by guesswork
Real purchase cost (factor and expenses included) against the sales price per contract. Gross margin by operation, by lot, by period — always up to date.
Excel vs. BeanFlux across the 5 operational domains
This is not a generic feature list. It is the concrete comparison across the five areas that define a trading company’s operation.
Purchase management
- Manual entry of every purchase in spreadsheet rows
- Yield factor calculated by hand — prone to wrong decimals
- No lot traceability from the farm to the contract
- Entry by lot with supplier, quality, moisture and automatic yield factor
- Settlement and purchase record generated instantly
- Full lot traceability from origin to shipment
Inventory
- One file per warehouse — no consolidated visibility
- Generic SKU, no distinction by quality or moisture
- Manual stock ledger that goes out of balance within days
- Real-time inventory by warehouse, by lot, by quality
- Hulling, blending and transformation movements integrated
- Stock ledger by lot with minimum-inventory alerts
Sales contracts
- Contracts jotted down in a notebook or WhatsApp
- Open position calculated at end of day — always out of date
- No delivery-deadline alert
- Fixed-price, differential and forward contracts in one place
- Open position in real time: how much you have to deliver, at what price
- Matching of inventory against contracts with automatic alerts
Margins and profitability
- Margin calculated manually per operation — hours of work
- Purchase cost without including yield factor or expenses
- Decisions made on yesterday’s data
- Gross margin per operation calculated in real time
- Purchase cost by quality including factor and associated expenses
- Profitability by lot, by quality, by period — always current
Quality and control
- Analysis results in separate sheets with no link to the lot
- No alerts when quality does not meet the contract
- Quality history lost if someone deletes the row
- Quality analysis linked to the lot and to the sales contract
- Automatic alerts when the profile does not meet specifications
- Complete, auditable history by lot
See how a trading company operates without Excel
We show you the system in 20 minutes with real purchase, inventory and contract data. No commitment, no generic pitch — an operational demo made for this business.
Book a demo →20 minutes · No sales pitch