BeanFlux for coffee aggregators
You buy coffee from dozens of producers every week. You handle advances, weigh and analyze at intake, keep inventory across several warehouses, and settle with each supplier. Today all of that lives in notebooks and spreadsheets that do not talk to each other. BeanFlux is the platform that connects that entire operation.
See a demo in 20 minutes →Running a coffee aggregation operation is not simple
From the outside it looks straightforward: buy parchment coffee from producers and resell it. But anyone who runs an aggregation center knows the reality is different. Every day, lots arrive from different farms, with different moisture levels, with qualities that have to be evaluated on the spot. Every producer has their history, their outstanding advances, their price agreements. And everything has to balance at the end of the week.
Purchases from multiple producers
Dozens of suppliers per week, each with different terms. Agreed prices, quality premiums, loyalty arrangements. Everything has to be recorded without losing a single detail.
Advances and balances
The producer asks for an advance on Monday and delivers coffee on Thursday. You have to deduct it from the settlement without it getting lost in a notebook. With 80 active producers, that is a real problem.
Yield factor at intake
Every lot is weighed, moisture is analyzed, and the yield factor is calculated before setting the purchase price. That calculation defines how much you pay. Get it wrong and you lose money.
Multi-warehouse inventory
Wet parchment coffee on the drying patio. Dry parchment in the main warehouse. Lots kept separate by farm for clients who demand traceability. Every kilo has to be located.
That operation repeats every day, every week, every harvest. And in most aggregation centers, all that information lives scattered across notebooks, spreadsheets, and the manager’s memory. When someone leaves, the knowledge leaves with that person.
A concrete example: a 125 kg lot arrives with 14% moisture and 8% low-grade. The yield factor comes out at 94.5. If your manager calculates it wrong by half a point — say 94 instead of 94.5 — and the day’s FNC base price is 2,300,000 pesos per carga, you are overpaying about 6,100 pesos per carga on that lot. Multiply that by 60 or 80 intakes a week, every week of harvest. That is the real cost of doing the calculation by hand.
What BeanFlux solves
Designed for how a coffee aggregator operates in Colombia
It is not a generic system adapted after the fact. BeanFlux was built by understanding how parchment coffee buying works in the field, intake with quality analysis, and per-producer settlement. Every module solves a real problem in your operation.
Traceability from the farm
Every lot is recorded with farm of origin, producer, municipality, intake date, moisture, and yield factor. When your client asks where the coffee comes from, you have the answer in seconds — not after hours of digging through files.
Per-producer settlements
BeanFlux generates the settlement for each purchase automatically: net weight, yield factor, price per kilo, deduction of advances, premiums. The producer gets a clear statement and you have the accounting record ready.
Inventory by lot, by warehouse, by quality
Wet parchment, dry parchment, low-grade — each quality in its place. Drying movements, transfers between warehouses, dispatches to trading companies. Inventory updates with every operation, not with a manual reconciliation at close.
Advance control in real time
Record each advance, see the outstanding balance per producer, and let the system deduct it automatically in the next settlement. No notebooks. No calculation errors. No arguments.
Automatic yield factor
Enter moisture and gross weight, and BeanFlux calculates the yield factor and the purchase price by applying it to the day’s FNC base price according to the configured tables. The same calculation done today by hand or on a spreadsheet that no one audits.
Margin per operation
Know in real time how much each kilo of purchased coffee costs you — including yield factor, transport, and expenses — and compare it against your selling price. Do not wait until month-end to know whether the operation was profitable.
Purchase settlements are the module most used by aggregators: see how purchase settlement works in BeanFlux — with automatic deduction of advances, a printed statement for the producer, and the accounting record ready.
From aggregator to trading company — without changing systems
Many aggregators reach a point where the operation demands more. They start selling directly to exporters. They negotiate contracts with differential pricing. They open a second warehouse in another municipality. And at some point the operation stops being just aggregation and becomes a full trading company.
At that point, most discover that the system they were using — if they had one — cannot keep up. They have to migrate, start from scratch, lose their history.
BeanFlux does not have that problem. The same platform that today lets you record purchases from producers tomorrow lets you manage sales contracts, control open position, and calculate margins per contract. No migration. No new vendor. No starting from scratch.
Aggregation
- Purchases from producers
- Yield factor
- Advances and settlements
- Multi-warehouse inventory
Trading
- Sales contracts
- Differential pricing
- Open position
- Margin per contract
Frequently asked questions
What aggregators ask us
What makes a coffee aggregator different from a trading company?
The aggregator operates in the first link of the chain: it buys directly from dozens or hundreds of producers, often with advances and informal agreements. It needs to control the yield factor at every intake, manage parchment coffee inventory by lot and by farm, and settle with each producer individually. BeanFlux is designed to handle this complexity right from the farm.
Does BeanFlux handle advances to producers?
Yes. The system records advances by producer, automatically deducts them from later settlements, and keeps an up-to-date balance in real time. You no longer need a separate notebook to know how much you owe to whom.
Can I see inventory separated by warehouse and by lot?
BeanFlux manages inventory by lot, by quality, by warehouse, and by farm of origin. Every movement — intake, transfer, milling, dispatch — is recorded with full traceability. Inventory updates in real time, not at the end of the day.
Does BeanFlux work if I later want to sell to large trading companies?
That is exactly what it is designed for. BeanFlux grows with your operation: when you move from aggregator to selling forward contracts, managing differential pricing, or exporting directly, the platform already has the modules for that. You do not need to migrate to another system.
See it working with your operation
If you run a coffee aggregation center in Colombia and want to see how your operation looks inside BeanFlux, we will show you the system in 20 minutes. No commitment, no generic presentations — we show you purchases, settlements, and inventory with data you recognize.
Schedule a demo →20 minutes · No sales presentations