your comercializadora
Each module mirrors a real business process — with the terminology, calculations, and flows you already work with.
Purchases
Purchase registration with quality factor calculated at reception. Supplier advances, purchase orders, and full traceability from the farm gate to the lot in your warehouse.
Inventory
Inventory by lot, by quality grade, and by warehouse. Own coffee vs consignment. Available vs committed against contracts — in real time.
Contracts
Sales contracts at fixed, differential, and forward pricing. Inventory coverage against open commitments. Lot allocation to orders by quality and availability.
Quality
Factors that affect the purchase price at reception. Evaluation of wet and dry parchment coffee. Factor table configuration by product and by buying point.
Margins
Automatic margin calculation per dispatch and per contract. Cost captured from reception — including quality factor, transport, and expenses — for actual margin, not estimated.
Also includes
Reception with Truck Scale
Truck scale integration, automatic GRN generation, and purchase settlement on the spot.
Withholding Calculations
The withholding amount is calculated automatically on every purchase and contract, ready to pass to your accounting system.
Suppliers & Buyers
Complete transaction history, outstanding advances, and performance tracking by supplier and buyer.
Full Traceability
Every movement logged — from lot reception to dispatch against contract.
Staff Bonus System
Automatic bonus calculations for warehouse workers based on operational metrics.
Operational Reports
Inventory aging, purchases by supplier, margins by contract, coverage position — reports built for this business.
You already looked for a system. It didn't work.
The software had no concept of quality factor (factor de rendimiento). You had to invent formulas, add auxiliary columns, and the numbers never matched what you were actually paying per net kilo. Because the system wasn't made to calculate that.
Inventory was managed by SKU — as if coffee were a shelf product. But you need to see lots, with quality grade, moisture content, warehouse location, and how much is committed against contracts. That didn't exist.
Differential pricing tied to the FNC base price isn't a concept that exists in tools built for other industries. Every contract had to be assembled manually, with no link to the reference price, no automatic differential calculation. A constant drain.
The result was always the same: months of implementation, a system that half-worked, and the decision to go back to Excel. Not because you didn't want a system — but because the system didn't understand your business.
Still working in Excel? See the comparisonCoffee and cacao. One platform that understands both.
Lots by quality and fermentation level, contracts with ICCO references instead of FNC, traceability for fine-flavor cacao demanded by international buyers. Cacao operations carry the same complexity as coffee — lots, quality factors, contracts, margins. BeanFlux handles both products in the same platform, each with its own flows, factor tables, and price references.
Still running your operation on Excel and WhatsApp??
You know your coffee better than anyone. But reconciling inventory across warehouses, settling purchases with quality factors, or knowing your real exposure against forward contracts — all of that still lives in files that don't talk to each other.
One miscalculated quality factor and the margin on an entire lot is distorted
Lots in the warehouse that don't match what's committed against contracts
Purchase settlements assembled manually — withholdings, advances, and net kilos calculated in separate spreadsheets
You don't know the real margin on a dispatch until weeks later, when it's too late to correct
Withholding amounts recalculated manually at period close because they weren't captured with each purchase
Disagreements with suppliers over net kilos or quality factors, with no traceable record to settle them
The control your business has always deserved
BeanFlux was born from the coffee business itself. We built it alongside people with decades in Colombian comercializadoras, trilladoras, and exportadoras. We didn't adapt a generic software — we built from scratch, for this business.
Quality factor calculated, not estimated
The system calculates net kilos, withholdings, and quality factor at reception. The purchase price reflects the actual quality of the lot.
Inventory by lot, quality, and warehouse
Each lot with its quality grade, location, and status — available, committed against contract, or in transit between warehouses.
Settlements and GRNs in the operational flow
Purchase settlement is generated from reception. Advances, withholdings, and net kilos integrated in a single step.
Withholding calculated on every transaction
The withholding amount is recorded with each purchase and contract. At period close, the data is ready to pass to accounting.
Multiple warehouses, one control point
Add buying points, warehouses, or product lines. Lots, contracts, and margins are consolidated automatically.
Actual margin per contract and per dispatch
Cost captured from reception — quality factor, transport, expenses. Margin calculated against the contract sale price.
It's your trading company, digitized.
BeanFlux was built from the ground up alongside coffee and cacao trading companies. Not by consultants looking in from the outside — but with people who have spent decades in the business: buying, selling, milling, exporting. The result is a system that understands your operation as if you had built it yourself.
Born in the business, not in a tech office
Every module was shaped by direct feedback from Colombian comercializadoras, trilladoras, and exportadoras. If it exists in BeanFlux, it's because someone in the industry asked for it.
Enterprise-grade operational control
Role-based access, complete audit trails, and full traceability of every lot from reception to dispatch — with the robustness a trading operation demands.
In production with real operations
BeanFlux is running in coffee and cacao trading companies. Purchases, inventory, contracts, settlements — processing real operations daily.
Grows with your business
Start with what you need today. Add modules and warehouses as your operation expands. No migrations, no system changes, no retraining from scratch.
What BeanFlux does for you
Reception with truck scale, quality factor calculation, and GRN generated on the spot
Wet and dry parchment coffee quality evaluation with configurable factor tables
Inventory by lot, quality grade, and warehouse — with own, consignment, and committed status
Sales contracts at fixed, differential, and forward pricing with coverage position
Margin per dispatch and per contract, with cost captured from reception
Purchase settlement with withholding calculations and advances included
Full traceability of every lot from the farm gate to dispatch against contract
Inventory aging, margins by contract, and coverage position reports
Built for Colombian coffee and cacao trading companies.
Purchases with quality factor, inventory by lot and grade, contracts at differential pricing, margins per operation. That's what BeanFlux manages.
hear all the time
Straight answers — about the system, implementation, and pricing
Schedule a DemoBeanFlux was built specifically for coffee and cacao trading companies. It understands the processes unique to this business — quality factor calculations, parchment coffee grading, differential pricing, fixed and differential price contracts. Whether your operation handles coffee, cacao, or both, the system covers the full operational flow.
It depends on the size and complexity of your operation. A typical implementation takes between 6 and 16 weeks, covering system configuration, historical data migration, parametrization of your specific processes, and team training. Our team accompanies you at every stage — you're not left alone with a manual.
Yes. BeanFlux has native truck scale integration and API capabilities to connect with your accounting software or other existing systems. During the demo we review which integrations your operation needs.
BeanFlux was designed for people in the business — warehouse operators, buyers, operations managers. The interface uses the same concepts your team already works with: lots, quality factors, settlements, dispatches. Training is done on your own operational flows.
Yes. Role-based access control so each employee sees only what they need. Encrypted data transmission, automatic backups, and complete audit trails. Can be deployed in the cloud or on your own servers, depending on your preference.
Pricing depends on the size of your operation: number of users, warehouses, and transaction volume. There's no one-size-fits-all price imposed on you — we tailor it to your business. Request a demo and we'll give you a clear proposal with no fine print and no surprises.
Yes. If your operation needs a flow the system doesn't cover yet — for example, a specific milling process or a particular settlement type — we can develop it. BeanFlux was built to be extensible.
Margin per contract and per dispatch. Inventory with lot aging by warehouse. Purchases by supplier with average quality factor. Coverage position against forward contracts. Withholdings calculated per transaction. Custom reports based on your operation.
See it work with your own operation?
Not a slide deck. We show you the system running live — reception with quality factor, inventory by lot, contracts with differential pricing, margin per dispatch — and answer your questions directly.
Reception with quality factor, inventory by lot, allocation against contract, margin per dispatch — each flow with your own data
Features, pricing, implementation, customizations — no filters, no sales scripts
We'll confirm your appointment in less than one business day
BeanFlux se encuentra verificado como Software de Gestión en Colombia